Expansion Manual

THE GUIDELINES FOR THE ORGANIZATION OF A FARMHOUSE ASSOCIATION?

1) Identify a small nucleus of alumni who are willing to serve, along with one or two chapter/colony representatives, as the Associ-ation's initial directors. There is no set number, but the usual number is 3-5 alumni and 1-2-chapter/colony representatives. In most cases, the chapter/colony representatives are officers of the chapter/colony (usually the president, and business manager, or treasurer.)

NOTE: In a state or area where there are very few alumni or few alumni living close to the college or university, it becomes especially important to identify new associate members (or prospective associate members in the case of a colony) who are willing to join the Association and perhaps serve as a director. Refer to the section of this manual entitled "Recruiting Associate Members".

2) Write to the Secretary of State in the capitol city of the state in which the chapter/colony is located. Request all information and forms necessary to write the Association's Article of incorporation and By-Laws as a nonprofit corporation. Then submit these to the Secretary of State for approval and issuance of a charter.

NOTE: See the section of this manual entitled "Incorporation of the FarmHouse Association" for more specific information.

3) From the International Office, obtain a list of names and addresses of all state and area alumni.

4) When the association's charter is received from the Secretary of State, contact via letter or newsletter all alumni and potential associate members in the state and/or area and request their presence at an Association organizational meeting.

5) At the organizational meeting, directors should be elected and both chapter/colony and Association should discuss objectives for the coming year.