CHAPTER HISTORIAN

Responsibilities

The Historian shall be responsible for maintaining a written, pictorial, and video record of the activities of the chapter. All chapter members should be aware of the responsibilities of the Chapter Historian and should elect a Brother to this office who is consistently organized and thorough. The Chapter Director of Administration records proceedings of business meetings, but the Chapter Historian records the events and activities of the chapter outside of meetings. As such, the Historian:

• Makes certain that each initiate signs his name in the Chapter Register (Herd Book). Regularly checks the chapter's register to add new data; whenever alumni visit the chapter, review their history and makes it current.
• Ensures that photographs and video are taken at all appropriate events.
• Maintains a written record of all chapter activities.
• Maintains a scrapbook that contains all interesting current events of the fraternity and its members. He should also enter important collegiate history. This material should be suitable for publication in the chapter newsletter and the school yearbook.
• Maintains a file of all FarmHouse newsletters that are published each quarter, semester or school year.
• Preserves all records and materials. This includes the conversion of prior archives into a digital format.
• Assists the Director of Administration in maintaining the chapter's website as well as ensures that the appropriate materials are submitted (by March 1st each year) for the annual Outstanding Website Award.
• Maintains all trophies and composites for the chapter. This includes all scheduling and arrangements for the composite.
• Researches and compiles chapter history.
• He makes sure the scrapbook is be kept in the chapter house library and be visible for display at all appropriate times. It should be accessible to guests and is useful in recruitment. Also ensures that the current chapter scrapbook is brought to Conclave every two years to be judged for the Scrapbook Award.
• May be responsible for coordinating all applications for the International Annual Awards so that they are complete and submitted on time to the International Office.
• Determines what items should be sent to the International Headquarters for the Archives.
• Gives historical presentations to the chapter and community as appropriate.

Researching and compiling past history is important, but FarmHouse's history must also be recorded in the present . A great portion of Fraternity's history is comprised of the history of individual chapters, and this brings a renewed level of importance and responsibility upon Chapter Historians. IF a Historian shirks his responsibilities for a few semesters or years, it will be much more difficult to catch up while also recording the present. Research is more difficult than active recording.