CHAPTER PLANNING GUIDE

Table of Contents – 2010

Section 1 - FarmHouse International Dates and Contact Information
1	Important Dates to Remember for 2010
2	University Class Schedules for 2010
3	Contacts for: FarmHouse International Board, Foundation Trustees, and International Staff
4	Contacts for Chapter Presidents, Recruiters, Treasurers and addresses of chapter houses
5	Contacts for Association Presidents, Association Treasurers & Chapter Advisors
6	Contacts for Greek Life Advisors
Section 2 - Consultation and Targeted Visit Information
1	Chapter statistical reports – Membership, Awd of Excellence scores, GPA, Occupancy, Initiation percentages
2	2009-10 Chapter Visit Schedule and Staff Targeted Visits
3	Statement on Consultation Visits
4	Consultation sample checklist and sample schedules
5	Evaluation form for Consultation Visits
6	Evaluation form for Targeted Visits
7	Overview of FH Int’l services, resources and programs
Section 3 - Annual International Awards section (send in by deadlines noted)
1	FarmHouse International Awards Program overview
2	Chapter Award of Excellence - REQUIRED by January 31, 2010
3	Chapter Programming Awards - Due by January 31, 2010
4	Outstanding Newsletter Award - Due by January 31, 2010
5	Outstanding Web Site Award – Due by January 31, 2010
6	Summa Cum Laude Award - Due at end of spring semester
7	Outstanding President of Year app - Due by November 15, 2010
	Outstanding Recruiter of the Year app - Due by November 15, 2010
	Outstanding Advisor of the Year app - Due by November 15, 2010
8	Community Service Man of Year apps - Due January 31, 2010
9	Doane Award Form - submit 2 months prior to Founders Day ceremony
10	Snyder Award Form - submit 2 months prior to Founders Day ceremony
11	Skinner Award Form - submit 2 months prior to Founders Day ceremony
12	Friend of FarmHouse Form – may be presented in a variety of venues
Section 4 - FarmHouse Foundation Information
1	FarmHouse Foundation Business Plan Map
2	What does the FarmHouse Foundation do?
3	Foundation Frequently Asked Questions
4	Raffle Question & Answer
5	Undergraduate Challenge
6	Foundation Phone-A-Thons
7	FarmHouse Foundation Scholarship Information, deadlines and application - due June 1
8	Power of Seven Application - due January 31
9	Foundation Council Grant Request Application
10	Chapter Technology Grant Application (for chapters 10 years or younger)
Section 5 - Policies and position statement section
1	FarmHouse Alcohol & Drug Policy
2	FEA Statement of Position on Hazing
3	FIPG Policy
4	FIPG Manual
5	Risk Management Verification Form ( Due in Fall )
6	Alcohol Awareness Verification Form ( Due in Winter )
7	Insurance and Claim Manual
8	Chapter Excellence Challenge Policy (based on Chapter Award of Excellence standards)
9	Disciplinary Procedures Policy
10	Policies for Non-Payment of Accounts Receivable, Loans and FRMT Premiums
11	Policy on Alcohol-Free Housing at Conferences
12	Procedures & checklist for visiting other chapters
13	Guidelines for Chapter Visitation Program
14	Policy for Auxiliary organizations (ie. Little Sisters) and Amnesty Policy
15	Policy on Legacies and Policy on Diversity and Inclusion
16	Worker's Comp & Property Insurance policy
17	Member Accident Protection Program
Section 6 - Vital guides, forms, samples, etc.
1	Annual Audit Report Guide
2	Sample Housing Contract
3	Sample Membership Obligations Contract
4	Sample Cook Contract
5	Sample Resident Advisor (Housemother) Contract
6	Sample Chapter/Association Operating Agreement #1 Sample Chapter/Association Operating Agreement #2
7	Fraternity Self-Inspection
8	Tips on Working with Out-Of-House members
9	How to work with advisors
10	Sample chapter meeting agenda
11	Parly Pro basics
12	Pearls & Rubies chapter activities/honors forms